ࡱ> z}ya 0bjbjjj 4N?b?b( PPPPPddddL,d&$z&|&|&|&|&|&|&$)+&P&PP&SSS PPz&Sz&SS"#`#f&&0&z#>q,q,4##jq,P"%DS&&&q, B : District Position Description  Position Title: Chief Financial Officer Department: Business Services Reports To: Superintendent FLSA Status: Exempt SUMMARY: Under limited direction, manages the financial and business affairs of the School District to include the maintenance of financial books and records including accounting, payroll, accounts payable, and cash management. Establishes and maintains internal accounting controls and ensures financial compliance with State and Federal requirements. Has responsibility for the Districts Business Services, Purchasing and Food Services Programs. Provides interdepartmental support and serves as an information resource on financial matters. Assists the Superintendent in strategic planning, policy development, budget development and monitoring, and implementation of objectives. ESSENTIAL DUTIES AND RESPONSIBILITIES: Plans, develops, and oversees budget process which includes developing overall budget strategy and long-range planning, obtaining broad range of input, prioritizing needs, allocating resources among priorities, communicating with local stakeholders, staff and Board, and developing mechanisms for monitoring and evaluation of financial performance. Establishes procedures for effective cost analysis. Plans, organizes, directs and controls the daily financial status of the District, and takes action to protect, maintain, and improve procedures and processes where possible. Oversees internal audit procedures and controls. Researches and disseminates all changes to regulations concerning labor, social security, taxes, retirement, and workers compensation. Is responsible for District accounting functions, which involves such duties as preparing all financial records, reports, ledgers and budgets, participating in internal controls, completing special projects, resolving questioned costs, ensuring compliance with Generally Accepted Accounting Principles, providing information to bid process, etc. Seeks new and innovative methods to constantly improve and upgrade accounting processes. Directs the preparation of the monthly budget report; compiles and produces revenue section of general fund budget materials; compiles and produces expenditure reports and materials; produces final budget documents; provides variance analysis for external audits, etc. Arranges and supervises preparation of audit of school districts financial accounts. Is responsible for cash management, which involves such duties as providing information to banking firms during bid processes; maintaining daily cash balance; directing custodian of funds; supervising preparation of monthly investment reports; forecasting short-term and long-term cash flow requirements; etc. Monitors District cash flow and maximizes the District's use of resources by implementing cost savings programs, generating investment income and through cost effective borrowing. Directs the review and updating of District policies and procedures in the business area as needed. Promotes financial transparency including timely postings on District website. Oversees the District's financing activities that include planning, structuring and obtaining financing for construction and property and equipment acquisitions. Prepares and distributes Employee Salary Schedules. Oversees the District's risk management activities and benefits programs (i.e., health, liability, tax sheltered plans, life, long term disability, workers' compensation and unemployment). Is responsible for accounting functions associated with collection and expenditure of Districts 1% sales tax, including facilitation of the Sales Tax Oversight Committee. Ensures compliance with bond continuing disclosure requirements. Acts in an advisory capacity for other departments in matters relating to fiscal procedures and programs. Effectively coordinates the operation of the school food services program and directs the efficient business management of the school lunch program. Directs a program of accounting and direct operations of the financial affairs of the school lunch program to ensure profit and compliance. Coordinates operations of the purchasing department, ensuring compliance with state and district purchasing and procurement regulations and guidelines. Performs other duties as may be assigned by the Superintendent. JOB SPECIFICATIONS EDUCATION and/or EXPERIENCE: Bachelors degree in Business Administration or Accounting or a related discipline with a minimum of eight years of experience in Financial Management or School Administration; or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. CERTIFICATES, LICENSES, REGISTRATIONS: Certified Public Accountant, preferred. SUPERVISORY RESPONSIBILITIES: Manages the Director of Business Services, Director of Purchasing, and Director of School Food Service. Also directly supervises an administrative assistant. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints, and resolving problems. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of administrators, staff and the general public. MATHEMATICAL SKILLS: Ability to work with mathematical concepts such as probability and statistical inference and in the display and interpretation of assessment data. Ability to apply basic concepts of statistical analysis, fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY: Ability to interpret and carry out instructions furnished in written, oral, diagram or schedule form. Advanced management, organizational, human relations, communications and interpersonal skills. Ability to develop and maintain effective working relationships with District staff. Ability to plan, develop, administer, and monitor various personnel activities and programs in compliance with all relative federal and state regulations, and District policies, procedures and standards. Ability to use independent judgment and discretion in directing and managing financial and business activities. Ability to instruct others through explanation, demonstration and supervised practice, and/or make recommendations on the basis of technical disciplines. Ability to prepare and monitor the District budget. Ability to complete, process, and maintain all required records, reports, and confidential information. Ability to develop and maintain effective communications with District employees, immediate supervisor, media representatives, attorneys, and the general public. Ability to create electronic reports and presentations, use the internet efficiently, communicate electronically via e-mail, and manage electronic data and files in an organized manner. OTHER SKILLS and ABILITIES: Ability to perform duties with awareness of all district requirements and Board of Education policies. Extensive knowledge of finance, revenue administration, and other phases of fiscal management and budget control. Knowledge of principles, methods and practices of accounting. Knowledge of the principles underlying the laws, ordinances and regulations governing the financial operations of the District. Knowledge of modern business management practices. Knowledge of generally accepted accounting principles. Knowledge in the processes of payroll, accounts payable, cash management, budget preparation and maintenance. Knowledge of the principles of management and leadership. Knowledge of general computer applications and their utilization as related to specific tasks and responsibilities. Knows how to keep abreast of changes in policy, standards, procedures, and regulations pertinent to personnel and community relations functions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will occasionally lift and/or move up to 50 pounds such as boxes of materials. The employee will sometimes push/pull items such as furniture or boxes of materials. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen and/or reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision. Occasionally the position requires the employee to work irregular or extended hours. Duties of the job require frequent use of a computer monitor and related equipment. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment with limited exposure to environmental conditions. The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day. TERMS OF EMPLOYMENT: 12 months Chief Officer Pay Scale The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year. EVALUATION: Performance of this job evaluated annually according to Board Policy. DISCLAIMER STATEMENT: The information contained in this job-description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. 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